10 Jul Association Charter
………. ASSOCIATION CHARTER
Article 1-name and center of the Association;
Name Of Association : ……. ASSOCIATION
Address Of The Association:…… Street…. Street No: …/… …../…..
Headquarters Of The Association : …../……. . The association may open branches in Turkey and abroad.
Article 2-Purpose Of The Association;
Association, …………… It was established with the aim of.
Article 3 – working subjects, working styles and mode of activity;
1-to carry out training activities such as courses, seminars, symposiums, conferences and panels in order to enable and improve the activities of the Association,
2-to establish and furnish social and cultural facilities for the benefit of its members and to evaluate their leisure time,
3-dinner meetings, concerts, ball, theatre, exhibitions, sports, sightseeing and fun activities, etc. edit,
4-to provide successful individuals by providing material and moral support to needy students with the aim of supporting education. The Association Grants scholarships to needy students who are not financially well-off but who wish to study when necessary,
5 – The Association can purchase all kinds of securities, real estate and fixtures in order to achieve its objectives,
6 – natural disasters, death, disease, and similar situations, traditional ceremonies (weddings, engagements, holidays, Festival, etc.) that arise among the members in accordance with any cultural traditions in the face of difficulties , provide social solidarity,
7-schools, mosques, roads, water etc. to provide assistance to such places for the purpose of serving as much as possible,
8-to provide all kinds of technical tools and equipment, fixtures and stationery in order to provide a healthy working environment for the realization of the aim,
9-to establish and operate economic, commercial and industrial enterprises in order to obtain the revenues needed for the realization of the objectives of the Association,
10-to establish a foundation if necessary for the realization of the goal,
11-to establish facilities that can be established with the permission of associations by obtaining the necessary permission,
12-to engage in international activities, to become a member of associations or organizations abroad, and to do joint work with these organizations on the basis of projects or to cooperate,
13 – to obtain financial assistance from associations, workers ‘and employers’ unions and professional organizations for similar purposes in order to accomplish the purpose of the Association and to provide financial assistance to the said institutions.,
14 – in the event essential to realize the goal, No. 5072 on associations and foundations relations with public institutions without prejudice to the provisions of the law, public institutions and organizations carry out joint projects in the fields of mission,
15-to establish a crate to meet the essential necessities of the members of the association such as food, clothing and other goods and services as well as short-term credit needs,
16-to open representative offices where necessary,
17-to unite under the umbrella of Federation or confederation by coming together with associations operating for the same purpose,
18-to establish platforms for accomplishing a common goal with other associations or foundations, trade unions and similar non-governmental organizations in areas that are related to the purpose of the Association and are not prohibited by law,
Activity Area Of The Association
Association, …. it operates in the area.
Article 4 – right to be a member and membership procedures;
Every natural and legal person who has the capacity to act and whose membership of the association is not prohibited has the right to become a member of this association. However, foreign real persons must have the right to settle in Turkey in order to become a member. This condition is not sought for honorary membership.
The application for membership to be made in writing shall be decided by the Executive Board of the association within thirty days at most and the result shall be notified to the applicant in writing. The member whose application is accepted is recorded in the book to be kept for this purpose.
The principal members of the association are the founders of the association and those who are accepted to membership by the board of Directors upon their application. Those who have provided substantial financial and moral support to the association may be accepted as honorary members by the decision of the board of directors.
When the branch of the association is opened, the membership records of those registered in the Association Center are transferred to the branches. Applications for new membership are made to the branches. Membership admission and cancellation procedures are carried out by the board of Directors of the branch and shall be notified to the headquarters in a letter within thirty days at most.
Article 5-Rights Of Members;
Participation in association activities and management,
There is a right to vote in the General Assembly. Members must use the game in person.
If the legal person is a member, the chairman of the board of directors or the person appointed by the legal person shall vote. When this person’s presidency or representation term ends, the person who will vote on behalf of the legal entity is re-designated.
Honorary members do not have the right to vote.
Article 6-Obligations Of Members;
The obligations of members are::
Payment debt: the members ‘ entrance and annual dues debt will be determined at the meetings of the board of directors.
Other obligations: members are obliged to comply with the association’s regulations and to show allegiance to the association. Each member is obliged to act in accordance with the purpose of the association, in particular to avoid acts that are difficult or obstructing the realization of the purpose.
Article 7-Termination Of Membership;
a) Exit: no one can be forced to remain a member of the association. Each member has the right to leave the association, provided that it is notified in writing. As soon as the resignation petition of the member reaches the board of directors, exit procedures are deemed to have been concluded. Leaving the membership does not end the member’s accumulated debts to the association.
1-conduct contrary to the regulations of the Association,
2 – constantly avoiding the tasks given,
3-failure to pay membership fees within six months despite written warnings,
4-not complying with the decisions made by the Association organs.
5-to lose the terms of membership,
In the event that one of the above mentioned situations is determined, the board of directors can be removed from membership by decision.
Members who leave or are expelled from the association are deleted from the registry and cannot claim any rights in the association’s assets.
Article 8-Association Organs;
The mandatory bodies of the association are shown below.
board of Directors
The Supervisory Board
Article 9-the form of establishment of the General Assembly, the time of meeting and the method of calling and meeting;
The General Assembly is the most authoritative decision-making body of the association and consists of the members registered to the association.
1-ordinary at the time specified in this regulation,
2-the board of directors or supervisory board deems necessary or upon the written request of one fifth of the members of the association shall convene within thirty days.
Ordinary General Assembly, every 3 years,…. during the month, the meeting is held at the place and time determined by the board of directors.
The General Assembly is called to the meeting by the board of directors. If the board of directors does not convene the General Assembly, the magistrate shall appoint three members to convene the General Assembly upon the application of one of the members.
The board of directors regulates the list of members who have the right to attend the General Assembly according to the association’s charter. Members who have the right to attend the General Assembly shall be summoned to the meeting at least fifteen days in advance, by announcing the day, time, place and agenda in a newspaper or by written or electronic mail. If the meeting cannot be held due to the lack of a majority, the date, time and place of the second meeting shall also be specified in this call. The period between the first meeting and the second meeting cannot be less than seven days or more than sixty days.
If the meeting is held for any reason other than the reason that the majority cannot be reached, this situation shall be announced to the members in accordance with the call made for the first meeting by specifying the reasons for the withdrawal. The second meeting must be held no later than six months from the date of withdrawal. Members are called to the second meeting according to the principles set out in the first paragraph.
The General Assembly meeting cannot be held back more than once.
General Assembly meetings are held at the location of the headquarters of the association.
The General Assembly shall convene with the participation of two-thirds of the members who have the right to participate in the cases of amendment of the charter and dissolution of the association; in case of postponement of the meeting due to the failure of a majority, a majority shall not be sought at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and supervisory boards.
The list of the members who have the right to attend the General Assembly shall be prepared at the meeting site. The identification documents issued by the official authorities of the members who will enter the meeting place are checked by the members of the board of directors or by the officers who will be appointed by the board of directors. Members enter the meeting place by signing their names in front of the list arranged by the board of directors. The members who do not show the identity document, who do not sign the specified list and who do not have the right to attend the General Assembly are not allowed to attend the meeting. These persons and non-members of the association may watch the General Assembly meeting in a separate section.
If the meeting quorum is reached, the situation is determined by a minutes and the meeting is opened by the chairman of the board or one of the members of the board he or she will appoint. In the event that the Quorum of the meeting cannot be reached, a minutes shall be issued by the board of directors.
After the opening, a council committee is formed by electing a chairman and enough Deputy Chairmen and a writer to manage the meeting.
In the voting to be held for the election of the organs of the Association, the members who vote must show their identity to the council and sign their names against the list of candidates.
2-Amendment of the Charter of the Association,
3-discussion of the reports of the management and supervisory boards and release of the board of directors,
4-the budget prepared by the Board of directors should be discussed and adopted in the same way or by changing,
5-supervision of other organs of the Association and dismissal of them for justified reasons if deemed necessary,
6-review and adjudication of the objections against the decisions of the board of Directors regarding the rejection or dismissal of membership,
7-authorizing the board of directors to purchase the real estate necessary for the Association or to sell the existing real estate,
8-by the board of Directors, the regulations to be prepared in relation to the work of the association are examined and approved in the same way or by changing,
9-determination of the fees to be given to the president and members of the management and supervisory boards of the Association who are not public officials, as well as all kinds of allowances, travel and compensation, and daily and travel amounts to be given to the members who will be assigned for the services of the association,
10-joining the Federation of the Association and deciding to leave,
11-decision to open the branches of the Association and to authorize the board of directors to carry out the operations related to the branch decided to open.,
12-participation of the Association in international activities, participation or separation of the association as a member of associations and organizations abroad,
13-foundation of the Association,
14-dissolution of the Association,
15-other proposals of the Board of Directors to be examined and decided,
16-as the most authorized body of the Association, the exercise of the powers and duties not given to any other body of the association,
17-other duties stated in the legislation to be carried out by the General Assembly,
matters are discussed and decided by the General Assembly.
Article 12 – formation, duties and powers of the Board of Directors;
The board of Directors is made up of members elected by the General Assembly as the principal substitute.
If the number of members of the board falls below half of the total number of members due to vacancies, the General Assembly shall be called to a meeting within one month by the remaining members of the board of directors or the supervisory board. If no call is made, upon the request of one of the members, the magistrate shall appoint three members to convene the General Assembly.
The board of Directors shall appoint the chairman, vice-chairman, secretary, treasurer and member by dividing the duties at its first meeting after the election.
The board of Directors may be called to a meeting at any time provided that all members are notified. It is convened with the presence of one more than half of the total number of members. Decisions are taken with an absolute majority of the total number of members attending the meeting.
The board of directors performs the following duties:;
1. to represent the Association or to authorize one of its members or a third party to do so.,
2-to make transactions related to income and expense accounts and to prepare the budget for the next period and present it to the General Assembly,
3-prepare the regulations related to the work of the Association and submit them for the approval of the General Assembly,
4-to buy real estate, sell movable and immovable property belonging to the association, to build a building or facility, to make a lease agreement, to establish pledge mortgage or real rights in favor of the association with the authority given by the General Assembly,
5-to ensure that the operations related to opening branches are carried out with the authority given by the General Assembly,
6 – to ensure the supervision of the branches of the Association and to dismiss the branch executive boards for justified reasons when necessary,
7-to ensure the opening of representative offices in places where necessary,
8-to implement the decisions taken in the General Assembly,
9-at the end of each activity year, the association’s business account statement or balance sheet and income statement and the report explaining the work of the board of directors to prepare and submit to the General Assembly,
10-to ensure the implementation of the budget,
11-to decide on the issues of membership or dismissal of the Association,
12-to take and implement all kinds of decisions within the authority of the Association in order to realize its purpose,
13-to perform other duties and to use the powers given to him by the legislation.
Article 13-formation, duties and powers of the Supervisory Board;
The supervisory board is composed of the principal and … substitute members elected by the General Assembly.
The board of auditors shall review the activities of the association in accordance with the principles and procedures determined in the association’s charter and at intervals not exceeding one year, and submit the results of the audit to the board of directors and to the General Assembly when it meets. The Supervisory Board shall call the General Assembly to a meeting when necessary.
Article 14-Association Revenues;
The income of the association consists of the following::
1-member dues: the board of Directors is authorized to determine the entrance payment and monthly-annual dues to be received from the members.
2-Branch payment: %of member payments collected by branches….it’s sent to headquarters once a month.
3-donations and grants made by natural and legal persons to the association at their own request,
4-revenues from social activities organized by the Association,
5-revenues from the Association’s assets,
6-revenues to be obtained from the aid to be collected,
7-gains from commercial activities undertaken by the Association in order to provide the income it needs to achieve its purpose,
Article 15 – the bookkeeping principles and procedures of the Association and the books to be kept;
The association keeps books on the basis of business accounts. However, the annual gross income is the 31st of the regulation on associations published in the Official Gazette dated 31.03.2005 and numbered 25772. if it exceeds the limit stated in the article, the book is kept on balance sheet basis starting from the following accounting period.
In the case of balance sheet basis, if it falls below the above mentioned limits in two consecutive accounting periods, it can be returned to the operating account basis starting from the following year.
By the decision of the board of directors, the books can be kept on balance sheet basis without adhering to the above mentioned limits.
If the Association opens a commercial enterprise, the book is kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law No. 213.
The books and records of the association are kept in accordance with the procedures and principles specified in the regulation of associations.
Books To Keep
In the association, books written below are kept;
a) the books to be kept on the basis of Business Account and the principles to be followed are as follows::
1) decision book: The decisions of the Board of directors are written in this book with the date and number respectively and the decisions are signed by the members attending the six meetings.
2) member Registry: the identity information of those who enter the Association as a member, the entry and exit dates of the association are entered into this book. The entry and annual dues paid by the members can be entered into this book.
3) document Registry: incoming and outgoing documents are recorded in this book with date and sequence number. The originals of the incoming document and copies of the outgoing document are filed. The documents that come or go by e-mail are stored by printing them out.
4) inventory book: the date and form of acquisition of the fixtures belonging to the Association, the places where they were used or given, and the dropping of those who completed their usage periods are recorded in this book.
5) business account book: the income received and expenses made on behalf of the Association are clearly and regularly recorded in this book.
6) Certificate of receipt Registry: Serial and sequence numbers of the receipt documents, the names, last names and signatures of those who received and returned these documents and the dates they received and returned are entered into this book.
B) the books to be kept on balance sheet basis and the principles to be followed are as follows::
1) the books recorded in sub-paragraphs 1, 2, 3 and 6 of sub-paragraphs (A) are also kept on balance sheet basis.
2) Journal Book, large book and inventory book: these books are kept and recorded according to the principles of Tax Procedure Law No. 213 and General communiqué on accounting system application published in accordance with the authority given by this law to the Ministry of Finance.
The association shall certify the books to the Directorate of provincial associations or notaries before they begin to use them. The use of these books is continued until the pages are finished and the books are not approved Dec. However, the books kept on balance sheet basis and the books with form or continuous form sheets must be re-certified every year in the last month before the year in which they will be used.
Income Statement and balance sheet arrangement
In case of keeping records on the basis of Business Account, “Business Account table” (mentioned in Annex-16 of the regulation on Associations) is issued at the end of the year (31 December). In case of keeping books on a balance sheet basis, balance sheet and income statement are prepared at the end of the year (31 December) based on the General communiqué on accounting system implementation published by the Ministry of Finance.
Article 16-income and expense transactions of the Association;
The proceeds of the association are collected with the receipt certificate. If the association’s revenues are collected through the banks, the documents issued by the bank such as a statement or statement of accounts will replace the receipt document.
The expenses of the association are made with expenditure documents such as invoice, retail sales receipt, self-employment receipt. However, associations, income tax law No. 193 for payments covered by Article 94 of the Tax Procedure Law No. 213 according to the provisions of the expense compass and expense receipt for payments not included in this scope (regulation on associations Annex-13’ contained in) organize.
Free goods and services to be delivered by associations to individuals, institutions or organizations are made with the aid delivery Certificate in kind (Annex-14 of the regulation on associations). Free deliveries of goods and services to associations by individuals, institutions or organizations are accepted by the Certificate of receipt of donations in kind (Annex-15 of the regulation on associations).
Receipt documents to be used for collection of association revenues (in the form and size shown in Annex – 17 of the regulation on associations) are suppressed by the decision of the board of directors.
The printing and control of the receipt documents, registration and use of the book in the relevant provisions of the regulation on Associations shall be acted upon.
The person or persons who will collect income on behalf of the association shall be determined by the decision of the board of directors by specifying the period of authority. The authority Certificate containing the clear identity, signature and photographs of the persons who will collect the income (the Association regulation annex-19) is issued by the association in three copies and approved by the chairman of the association’s Board of directors. Each copy of the authorization documents is given to the units of associations.
People who collect income on behalf of the association can start collecting income only after a copy of the authorization certificates issued in their name is given to the association unit. An automatic sequence number is given for each certificate of authority issued to them by the Associations ‘ units.
The duration of authorization certificates is limited by the tenure of the board of directors. The newly elected boards of directors are obliged to renew their authorization documents according to the principles of the first paragraph. The end of the period of the authorization certificate, held a certificate of authority or on behalf of the person from the duty of separation, death, or End Task job, the association be found to be distributed on its own, or termination in cases such as the warrants issued to the board of Directors of the association shall be submitted within a week. Furthermore, the authority to collect revenue may be revoked at any time by the decision of the board of directors. The changes related to the authorization certificate shall be notified to the associations unit within fifteen days by the chairman of the board of directors.
Retention period of income and expense documents
Except the books, the receipts, expenditure documents and other documents used by the associations are kept for 5 years in accordance with the number and date order in the books in which they are recorded, with the exception of the periods specified in the special laws.
The chairmen of the board of Directors of the association are obliged to submit the declarations of the association belonging to the previous year to the relevant administrative authority within the first four months of each calendar year.
Branches are obliged to give one copy of the declarations to the administrative authority of the administrative authority to the association they are affiliated with.
Article 18-Notification Obligation;
The following are the notifications to be made to the administrative authority::
General Assembly results statement
Within thirty days following the ordinary or Extraordinary General Assembly meetings, the chairman of the board of Directors shall notify the administrative authority of the general assembly result Statement and its annexes, which include the principal and substitute members elected to the management and supervisory boards and other bodies.
a) sample of the minutes of the General Assembly meeting signed by the president of the council, vice presidents and the secretary,
b) if the Charter has been amended, each page of the Amended Articles of the charter, the new and old form and the last form of the Charter of the association are signed by the board of directors.,
It is added to the general assembly result statement.
Reporting in-kind and cash assistance to be received from abroad
If the association is to receive assistance from abroad, it is necessary to fill in the notification of receiving assistance from abroad in two copies and notify the administrative authority.
In the annex to the notification form, an example of the decision of the competent body, protocol, contract and similar documents, if any, and a statement, statement and similar document relating to the account to which the assistance was transferred shall be included.
Cash benefits must be received through banks and the notification requirement must be met before they can be used.
Notification of changes
The changes that occurred in settlement the settlement in relation to the association notice of changes; changes that occur in the organs of the association at the general meeting of the association by filling in the statement of changes in the organs, is obliged to notify the administrative authority within thirty days of the change.
The amendments made to the association’s Charter shall be notified to the administrative authority within thirty days following the General Assembly meeting where the charter amendment is made, in addition to the general assembly result notification.
Reporting Of Real Estate
The association is obliged to inform the administrative authority of the real estate by filling in the real estate declaration within thirty days after the registration of the real estate acquired.
Notification on joint projects carried out with public institutions and organizations
Issues regarding joint projects with public institutions under the jurisdiction of the association in relation to the project protocol and the example of a “project Statement”by adding what the protocol within one month following the date of the place where is located the headquarters of the association is given to the governor.
Article 19 – Internal Audit Of The Association;
An internal audit can be carried out by the General Assembly, the board of directors or the supervisory board, or an audit can be carried out by the independent auditors; however, this situation does not eliminate the obligation of the supervisory board.
Article 20-Branches Of The Association;
Branches are a sub-unit that has no legal personality and has bodies within it, which is opened as a subsidiary of an association in order to carry out the activities of the association.
The association may open a branch with the decision of the General Assembly where it is deemed necessary. For this purpose, in accordance with the authorization given by the General Assembly, two Institution notices and annexes signed by at least three persons authorized by the board of Directors shall be given to the administrative authority of the place where the branch will be opened.
The organs of the branch are the General Assembly, the board of directors and the supervisory board.
The General Assembly consists of the Registered Members of the branch. The branches must finish the ordinary meetings of the General Assembly at least two months before the General Assembly meeting of the headquarters. The branches are obliged to report a copy of the general assembly result statement to the administrative authority and the headquarters of the association within thirty days following the date of the meeting.
The board of Directors of the branch shall be elected by the General Assembly as principal and reserve, and the Supervisory Board shall be elected as principal and reserve members.
The duties and powers of these bodies and other provisions related to the association contained in this regulation are also applied in the branch within the framework stipulated by the legislation.
Article 21-Opening A Representative Office;
The association may open a representative office to carry out the activities of the Association where it deems necessary. They are not represented in representative offices, branches or general assemblies of the association. Branches cannot open representative offices. The address of the representative shall be notified in writing by the person or persons appointed as the representative by the decision of the board of directors to the property Authority of that place.
Article 22-Amendment Of The Statute;
A 2/3 majority of the members who have the right to participate in the General Assembly and vote are required for the amendment of the charter. In the event that the meeting is postponed due to the failure to secure a majority, a majority shall not be sought at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and supervisory boards.
The majority of the decisions required for the charter amendment are 2/3 of the votes of the members who have attended the meeting and have the right to vote. The General Assembly shall vote on the amendment of the charter.
Article 23-termination of the Association and liquidation procedures;
The General Assembly may decide to terminate the association at any time.
A 2/3 majority of the members who have the right to participate in the General Assembly and vote are required for the decision to be taken. In the event that the meeting is postponed due to the failure to secure a majority, a majority shall not be sought at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and supervisory boards.
The majority of the decisions required for termination are 2/3 of the votes of the members who attended the meeting and were entitled to vote. The vote on the resolution of the termination shall be made public.
The liquidation of the money, property and rights of the association is made by the liquidation board consisting of the members of the last board of directors. These proceedings shall begin from the date when the General Assembly decision on termination is taken or the state of termination is finalized. In all transactions within the liquidation period, the association is named “in the case of liquidation ……. The phrase” Association ” is used.
The liquidation board first examines the accounts of the association. During the examination, the books, receipts, expenditure documents, title deeds and bank records and other documents belonging to the association are determined and their assets and liabilities are attached to a report. During the liquidation proceedings, creditors of the associations determined to be indebted are called and their goods, if any, are cashed and paid to the creditors. If the association is a creditor, receivables are collected from debtors. After the collection of receivables and payment of debts, the remaining money and goods are transferred to the place determined in accordance with the decision taken at the genek board. If the place to be transferred is not determined in the General Assembly, it is transferred to the association that is closest to its purpose in the province where the association is located and has the most members on the date of termination.
All transactions related to the liquidation are indicated in the liquidation minutes and the liquidation procedures are completed within three months, except for additional periods given by the administrative authorities on the basis of a justified reason.
Upon completion of the liquidation and transfer of money, property and rights, the liquidation Board shall notify the administrative authority of the location of the headquarters of the association in a letter within seven days and the liquidation minutes shall be added to this letter.
The last members of the board of directors are responsible for keeping the books and documents of the association as the liquidation board. This duty may also be assigned to a board member. The retention period of these books and documents is five years.
Article 24-the provisions of the associations Law No. 5253, the Turkish Civil Code No. 4721 and the regulations on associations published in the Official Gazette No. 25772 dated 31.03.2005 and other relevant legislation relating to associations shall be applied in matters not specified in this regulation.
Provisional Article 1-until the bodies of the association are formed at the first General Assembly, the members of the provisional board of directors who will represent the association and carry out the work and operations related to the association and their signatures are stated below.
Members Of The Interim Board;
Name and surname signature of the task title